Development and Communications Coordinator

Access Mammoth is currently seeking a Development and Communications Coordinator. This position will support fundraising efforts through database management, event planning/execution, and grant writing, reporting, and management. Simultaneously, this position is the gatekeeper to all public-facing communications, including newsletters, social media posts, press releases, and website content. 
 

The ideal candidate is a natural storyteller who wants to share the work of Access Mammoth across a variety of channels and with a variety of audiences. To thrive in this role, a person must show excellent attention to detail, strong written and verbal communication skills, effective time management, fluidity at planning and organizing events, comfort working with a variety of application programs, and the desire to work with a dynamic team in a fast-paced environment to serve the Access Mammoth community. 
 

Specific Responsibilities 

Development and Fundraising 

• Collaborate in fundraising initiatives for Access Mammoth programs and the Jack and Kathy Copeland Center 
• Support fundraising events through Classy, GiveSmart, and hands-on communication with participants, volunteers and donors 
• Oversee grant research, writing, and reporting and act as the liaison between grant contractors and the Access Mammoth programs team 
• Manage donor profiles and accurate data flow in Salesforce 
• Ensure accuracy and timely processing of donor acknowledgment receipts, online Classy receipts, and Salesforce tracking 
• Check donor portals monthly and conduct quarterly outreach accordingly 
• Develop and maintain relationships with major donors, sponsors and partners 
• Meet monthly with the Access Mammoth leadership team to review year-to-date grant activity relative to budgeted goals 

Communications: 

• Ensure all outgoing communications align with the Access Mammoth brand 
• Collaborate closely with the Volunteer Coordinator and Program Coordinator to gather key communication points for participant, volunteer and donor outreach 
• Think ahead regarding needed outreach, surveys, and communications 
• Design marketing collateral, including tabling kits and brochures 
• Send out Constant Contact communications, including: Volunteer of the Month emails (monthly) 
• Volunteer newsletters (currently quarterly) 
• Program and participant-related updates (currently quarterly or as needed) 
• Donor emails to build and follow donor campaigns 
• Lead all design work 
• Create press releases and ads for media outreach 
• Maintain and update the website 
• Lead social media posts on Instagram, Facebook, and LinkedIn (currently ~3 posts per week) 
• Monitor and report on social media engagement and analytics 
• Ensure accessibility compliance for digital communications and website content 
• Build media relationships and respond to press inquiries 
• Monitor and manage the organization’s reputation and brand consistency online 

Knowledge and Skills 

• Commitment to Access Mammoth's mission and values 
• Excellent written and verbal communication skills 
• Strong attention to detail and effective time management 
• Proficient in Microsoft Office and CRM/database systems 
• Experience managing social media, marketing, and communications strategy 
• Experience in grant writing and reporting 
• Ability to work independently and collaboratively 
• Experience working with volunteers and people with disabilities preferred 
• Experience working in summer and winter recreation environments preferred 

Success in This Role Looks Like 

• Timely and accurate donor acknowledgment (within 3 business days)
• Consistent, high-quality communications across all channels
• Increased grant revenue and successful reporting compliance 
• Well-executed fundraising events with strong participant experience 
• Clean, accurate, and actionable data in Salesforce