Program & Project Manager
PROGRAMS & PROJECTS MANAGER
Salary range $75,000 - $90,000
Starting salary within this range will be determined based on relevant experience, education, valid work license/certification and job-related skills. This position is a full-time at-will opportunity, classified as salaried exempt.
DEFINITION
Eastern Sierra Community Housing, a nonprofit public benefit housing corporation, is accepting applications for a Program & Project Manager. We are looking for an experienced office professional to provide grant reporting, manage databases, process accounts payable/receivable and payroll, provide excellent customer service, and assist the Executive Director with the implementation of workforce housing programs and projects. Experience with construction and/or real estate transactions preferred. The ideal candidate will be committed to affordable housing and social justice issues.
SUPERVISION RECEIVED AND EXERCISED
This position works under general supervision and follows established policies, procedures, and guidelines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties may include, but are not limited to:
- Grant Management
- Assist in the preparation of grant applications and ongoing grant administration
- Support in the marketing and managing of grant programs including but not limited to mortgage and rent assistance programs, rehabilitation loan programs, etc.
- Receive and review applications for eligibility with program guidelines, and obtain additional information, when necessary, to complete files and database.
- Complete home buyer entry into HomeKeeper Database
- Prepare and submit periodic grant reports for the State Housing and Community Development Department and ensure agency compliance with requirements and procedures.
- Homeownership Program Management
- Work one-on-one with homebuyer clients throughout the homeownership process
- Obtain knowledge of diverse homeownership programs offered
- Work under the direction of the Executive Director and broker to represent sellers and buyers throughout the transaction process
- Deliver listing agreements, residential purchase agreements, required disclosures, etc.
- Show properties to interested parties
- Process applications and perform income qualifications to determine client eligibility for different programs
- Develop and disperse program and/or unit fliers and other advertising materials
- Asset Management
- Participate in Regulatory Agreement monitoring and compliance
- Coordinate rehabilitation for Bridge Program and other units as necessary
- Manage project operating budgets
- Coordinate with property management, tenants, and others as needed to ensure long-term stewardship of housing projects
- Construction Project Support
- Attend regular project meetings and provide project management support
- Keep thorough checklists with grant and lender requirements
- Assist with project progress
- Coordinate with Project Management team, staff from local jurisdictions, architects, general contractors, and others as appropriate
- Participate in community outreach, provide public presentations, etc. to support project success
- Other Administration
- Independently respond to letters, emails, general correspondence, and phone inquiries of a routine nature
- Research, analyze, and interpret social, economic, population, and land use data trends; prepare written reports
- Attend the Board of Directors meetings, provide presentations, and perform related support as appropriate
- Establish and maintain record keeping and filing systems
- Assist in the receipt and payment processing of accounts payable with external processor
- Assist with payroll processing and coordination with external payroll providers, including data entry, reporting, and issue resolution, under the direction of the Executive Director
- Assist with website updates and maintenance
- Assist with fundraising efforts as needed
Required to:
- Must possess a valid California Real Estate License, or be willing to obtain one within the first 12 months of employment. Company sponsorship is available for eligible employees.
- Must have a Homeownership Counseling Certificate, or be willing to obtain it within the first 24 months of employment, dependent on training availability. The company will provide sponsorship and support for certification.
- Must hold a valid driver’s license and be able to drive company vehicle as required for the role.
Knowledge of:
- Modern office practices, procedures, methods, and equipment
- Principles of work planning, organization, and scheduling
- Basic knowledge of accounting and bookkeeping principles and procedures and their application to payroll and basic accounting transactions
- Intermediary knowledge of Microsoft Office Suite
- Principles and practices of community planning desired
- Spanish language proficiency preferred
Ability to:
- Communicate clearly and concisely, both orally and in writing
- Provide premier customer service to a broad range of clientele including those experiencing homelessness and/or housing insecurity as well as government partners
- Work cooperatively with other agencies; facilitate cooperation in pressured or confrontational situations
- Establish and maintain effective working relationships with those contacted in the course of work
- Ability to work independently while being a team player
- Use judgment to make sound decisions
- Use discretion and maintain confidentiality in given assignments
- Gather, prepare, and maintain accurate and complete records and reports
Experience and Training:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:
Experience:
- Two years of work experience in the areas of grant writing, reporting, community planning, database management, accounting and budgeting/finance, construction management and/or real estate transactions or comparable field.
Education/Training:
- BA/BS in related field and/or equivalent work experience (4 years of experience).
TOOLS AND EQUIPMENT USED
Computer, including word processing and spreadsheet software, telephone, calculator, copy, fax, and mail machines. Safety equipment such as hard hats may be required for site visits and will be provided.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.
Vision adequate to operate vehicles and office equipment, read instructions and follow directions; hearing adequate to converse on the telephone and in person; body mobility adequate to drive and perform required office duties including reaching and bending for files and related office items; use of hands and fingers adequate for operating vehicles, writing, typing, computer, copier, and fax machine and related functions; ability to lift office files, binders and small office equipment, as needed. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job the employee is frequently required to stand, walk, sit, drive, use hands and fingers, handle or feel, reach with hands and arms, grasp, hold and manipulate office equipment and talk and hear. The employee is occasionally required to carry up to 25 pounds. The employee may be required to stoop, crawl, crouch, balance, or climb short distances. Specific vision ability required by this job includes close vision, color vision, peripheral vision, depth perception and ability to adjust focus with or without ocular aids. Work is performed mostly in office settings. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in writing, orally, or in diagram form and analyze and resolve problems involving a variety of situations, using standard industry processes and procedures. Ability to define problems, collect data, establish facts, and articulate valid conclusions, and interpret an extensive variety of regulatory or technical instructions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is moderate. There are often clients coming into the physical space to ask for resources, other staff may be using the phone, etc. The employee should have the ability to tolerate normal conversation levels while working.
GENERAL
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and applicants, and is subject to change by the employer as the needs of the employer and requirements of the job may change.
WHY WORK WITH US
- Mission-Driven Work: Make a meaningful impact by supporting housing stability and access in the local community. Your work directly serves residents, businesses, and long-term community sustainability.
- Generous Time Off: Enjoy 25 days of paid time off plus paid holidays.
- Outstanding Healthcare: 100% employer-paid medical coverage for employees and dependents, plus a generous annual health reimbursement benefit to support wellness and out-of-pocket needs.
- Strong Retirement Support: Employer-funded 401(k) contribution of up to 6%, helping you build long-term financial security.
- People-First Culture: Join a small, collaborative team that values trust, care, and commitment to the mission, with leadership that is accessible and deeply invested in employee well-being.
- Stability & Purpose: Competitive benefits, community reputation, and meaningful work make ESCH a place to grow while contributing to something bigger than yourself.
Year Round vs. Seasonal: Year Round
Full-time vs. Part-time: Full-time
